Skip to main content

VT Open Access Subvention Fund: Guidelines

VT Libraries offer an open access (OA) fund to subsidize article processing charges (APCs) for scholarly, peer-reviewed OA journals. This guide includes the request form, fund guidelines, and links to finding OA journals and publishers' OA policies.

VT OASF Guidelines

  • All Virginia Tech faculty, staff, graduate students, and undergraduate students are eligible.
  • Funds are available to underwrite article processing charges (APCs) for scholarly peer-reviewed articles accepted for publication in open access journals.
  • As of July 1, 2019, the support limit has been raised to $2000 per article and $4000 per author per fiscal year. For papers with multiple Virginia Tech co-authors, the program would still subsidize the same total amount of up to $2000 per article but it will be prorated among each of the VT authors for the purposes of calculating amounts towards the annual limit for individuals, for example, 4 Virginia Tech authors counted at $500 each.
  • Authors must have no other sources of funding available. Funding is not available for papers resulting from research sponsored by agencies that allow allocations for OA fees, ex. NIH, NSF, Gates Foundation.
  • A journal's publisher must be a member of the Committee on Publishing Ethics (COPE) or the Open Access Scholarly Publishers Association (OASPA) or comply with a similar Code of Conduct.
  • OA journals should be registered in an open access directory such as the Directory of Open Access Journals or Sherpa/Romeo.
  • Funding is limited and will be disbursed to authors upon approval and in the order in which they were received.
  • Invoices for funded articles must be received by the Libraries' head of acquisitions within 30 days of the award notification. Otherwise, the funds will be returned to the OASF and the author(s) must reapply.
  • As of Jan. 1, 2019, hybrid OA journals are no longer funded, in part to bring this policy in line with Plan S.

Guidelines edited Aug. 26, 2019

VT OASF Administrator

Gail McMillan's picture
Gail McMillan
421 Newman Library
560 Drillfield Dr.
Blacksburg, VA 24060
(540) 231-9252