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VT Open Access Subvention Fund: Guidelines

VT Libraries offer an open access (OA) fund to subsidize article processing charges (APCs) for scholarly, peer-reviewed OA journals. This guide includes the request form, fund guidelines, and links to finding OA journals and publishers' OA policies.

VT OASF Guidelines

  • All Virginia Tech faculty, staff, graduate students, and undergraduate students who are currently enrolled or employed at VT are eligible.
  • Funds are available to underwrite article processing charges (APCs) for scholarly peer-reviewed articles accepted for publication in open access journals.
  • Due to budget ramifications of the Covid-19 pandemic, as of July 1, 2020, the support limit has reverted to pre-FY2020 levels: $1500 per article and $3000 per author per fiscal year. For papers with multiple Virginia Tech co-authors, the OASF still subsidizes the same total amount of up to $1500 per article but the support is prorated among each of the VT authors for the purposes of calculating amounts towards the annual limit for individuals. For example, an article with 3 Virginia Tech co-authors prorated at $500 each.
  • OASF support is not available if any of the authors have current funding from agencies that allow allocations for OA fees (e.g., NIH, NSF, Gates Foundation and the like) that supported the research upon which the article is based.
  • The OA journal's publisher must be a member of the Committee on Publishing Ethics (COPE) or the Open Access Scholarly Publishers Association (OASPA) or comply with a similar Code of Conduct.
  • OA journals should be registered in an open access directory such as the Directory of Open Access Journals or Sherpa/Romeo.
  • Funding is limited and will be disbursed to authors upon approval and in the order in which they were received.
  • Invoices for funded articles must be received by the Libraries' head of acquisitions within 45 days of the award notification. Otherwise, the funds will be returned to the OASF and the author(s) must reapply. If your article’s publishing charges are waived by the journal, or the OASF award is no longer needed for any reason, please let us know so we can release those funds for other authors.
  • As of Jan. 1, 2019, hybrid OA journals are no longer funded, in part to bring this policy in line with Plan S.
  • In light of the Board of Visitors passing the VT OA Policy by modifying Policy 13000 [PDF] on March 22, 2021, you have several options for depositing this and future articles in VTechWorks, the university's open access repository.

Guidelines edited Aug. 10, 2021 (GMc)

VT OASF Administrator

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Gail McMillan
421 Newman Library
560 Drillfield Dr.
Blacksburg, VA 24060
(540) 231-9252