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VT Open Access Subvention Fund: Guidelines

VT Libraries offer an open access (OA) fund to subsidize article processing charges (APCs) for scholarly, peer-reviewed OA journals. This guide includes the request form, fund guidelines, and links to finding OA journals and publishers' OA policies.

VT OASF Guidelines

  • All current faculty, staff, graduate, and undergraduate students are eligible.
  • Funds are available to underwrite article processing fees for scholarly peer-reviewed articles accepted for publication in an open access or hybrid OA journal.
  • Support is limited to $1500.00 per article and $3000.00 per author per year. For papers with multiple Virginia Tech co-authors, the program would still subsidize the same total amount of up to $1,500 per article but it would be prorated among each of the authors for the purposes of calculating amounts towards the annual limit for individuals, for example, 3 Virginia Tech authors counted at $500 each.
  • OASF funds cannot be used in cases where an author's research is currently supported by a funding organization (such as NIH, NSF, and the Gates Foundation) that allows grant money to be used to pay article processing fees.
  • A journal's publisher must be a member of the Committee on Publishing Ethics (COPE) or Open Access Scholarly Publishers Association (OASPA) or comply with a similar Code of Conduct.
  • OA and hybrid journals must be registered in an open access directory such as the Directory of Open Access Journals.
  • As of Jan. 1, 2019, hybrid OA journals are no longer be funded, in part to bring this policy in line with Plan S.
  • Funding is limited and will be disbursed to authors upon approval and in the order in which they were received.
  • Invoices for funded articles must be received by the Libraries' head of acquisitions within 30 days of the award notification. Otherwise, the funds will be returned to the OASF and the author(s) will need to reapply.

Guidelines modified Oct. 17, 2018

VT OASF Administrator

Gail McMillan's picture
Gail McMillan
421 Newman Library
560 Drillfield Dr.
Blacksburg, VA 24060
(540) 231-9252