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VT Open Access Subvention Fund: Guidelines

VT Libraries offer an open access (OA) fund to subsidize article processing charges (APCs) for scholarly, peer-reviewed OA journals. This guide includes the request form, fund guidelines, and links to finding OA journals and publishers' OA policies.

VT OASF Guidelines

  • General
    • Funds are available to underwrite article processing charges (APCs) for scholarly peer-reviewed articles accepted for publication in open access journals.
    • All Virginia Tech faculty, staff, and students who are currently enrolled or employed at VT are eligible.
    • OASF support is not available if a grant supported the research upon which the article is based.
  • Journals
  • Funding
    • The funding limit is $1500 per article.  The fund can now cost-share with departments.
    • Authors are limited to $3000 in funding per fiscal year (July-June). For papers with multiple Virginia Tech co-authors, the OASF still subsidizes the same total amount of up to $1500 per article but the support is pro-rated among each of the VT authors for the purposes of calculating amounts towards the annual limit for individuals. For example, an article request for $1500 with 3 Virginia Tech co-authors would be pro-rated at $500 each.
    • Funding will be disbursed to authors upon approval and in the order in which they were received until such time as all available funds are exhausted in a given fiscal year.
    • Invoices for funded articles must be received by the Libraries' acquisitions unit head within 45 days of the award notification. Otherwise, the funds will be returned to the OASF and the author(s) must reapply. If your article’s publishing charges are waived by the journal, or the OASF award is no longer needed for any reason, please let us know so we can release those funds for other authors.
    • Do not pay charges on a personal credit card.  We cannot reimburse such expenditures.
  • Other
    • Please note that no-cost, embargo-free open access for accepted versions of scholarly articles is available to all VT researchers thanks to Virginia Tech's Open Access Policy, approved by the Board of Visitors on March 22, 2021.  Accepted versions are available in VTechWorks, which receives over 3,000 downloads per day from around the world.
    • Check the Discounts tab above for active publisher agreements and memberships, which cover some or all of a journal's APC.
    • Questions about the fund can be sent to

Guidelines edited April 23, 2024 (PY)