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Collection management policies and guidelines

Mirroring the progression of the our print journal collection practices into an epreferred journal collection policy, monograph acquisitions will be guided by epreferred principles stated in the aforementioned policy and supported by e-preferred procedures already established in the serials workflow.

Streaming videos provide these organizational benefits:

  • Administrative savings: There is no processing, shelving, damage, loss, or physical handling; ease of withdrawal
  • Collection analytics: Streaming video usage statistics can be measured in detail to assist in collection management decisions
  • Ownership flexibility: Streaming videos may be rented, loaned, owned, or accessible via subscription package
  • Space savings: Streaming videos do not take up valuable floor space within the libraries

E-preferred collection and access strategies complement the global interconnectivity theme in the New Horizon plan, particularly the E-learning and distance learning initiatives described on p.14-15.

Streaming videos will reinforce the e-learning and distance learning measures through:

  • Accessibility: Streaming videos are available 24/7 and are accessible from on campus as well as from remote locations
  • Availability: Streaming videos significantly increase the size of the collection
  • Functionality: Streaming videos can be interactive, provide subtitles, and can be used to create clips of segments and playlists of multiple videos and clips
  • Equipment: Streaming videos do not require DVD players or optical drives in laptops to play. Only a modern web browser is required. The video format will work on mobile devices.

All video content acquired by the University Libraries will pass through the same set of curriculum-based selection criteria currently in practice. From March 2017 forward, this video content will be enhanced by the e-preferred streaming video acquisitions policy.

In the current marketplace, video publishers, suppliers, platforms, access methods, and functionalities differ widely. We will collect videos based on the following conditions that exist at the time of selection and in the following order:

  • Concurrent users: We will prefer providers who allow multi-users as part of their standard terms of access. Multi-use is a primary foundation of this policy and outweighs the presence of conventional DRM restrictions, the ownership vs. subscription issue, and reasonable cost factors.
  • Accessibility: Videos should stream in the standard MP4 format that is playable on any modern browser. Embedded captions or viewable/downloadable transcripts should be available.
  • Ownership options: We will look to purchase videos in lieu of subscription access.
  • Cost: We will minimize platform or access fee outlays.
  • Administrative permissions: We will prefer providers who are COUNTER compliant and provide access to a well-designed and serviceable administrative module.
  • Indexing: How well the transcript of the video is indexed in major databases, including discovery services such as Summon, will be a consideration.

As more titles become available as streaming videos and as the University Libraries move towards a more accessible e-collection, we will continue to acquire videos based on this exceptions:

  • Unavailability in e-format: the title is a core title and is not available in a streaming format publisher is primarily disc-only. This will be true for most popular movies and television programs.